Job Description
We're seeking a Contract Staffing Business Manager in our Culver City Office or remote. In this role, you will support production and creative teams with quarterly budgets for staffing in creative services.
Duties will include: partnering with functional teams for forecasting staffing for current quarter and future quarters, and recommending budget adjustments where needed. Actualizing staffing budgets during quarter close and provide overviews for the Team Leads, reporting on current budget statuses, alerting Team Leads and Staffing Team of any changes.
You will also be responsible for data entry and analysis, in addition to administrative support as needed. Candidates need to be great communicators, collaborative, extensively well versed in Numbers and Excel (formulas, pivot charts, and formatting), as you will be often (mostly) working in spreadsheets.
Additional Duties will include:
- Support during multi-team biweekly meetings by forecasting staffing current quarter spend and future spend, recommending spend adjustments where needed
- Working closely with Operations team (Resource Management and Project Management) and Producers to collaborate on budget challenges or priorities to ensure staffing allocations are always in support of what is best for the work
- Actualizing staffing forecasts during quarter close and provide overviews of that spend for the Leads
- Reporting on current budget statuses and alerting Lead and Staffing Team of deadlines and new hires
- Managing quarterly extension communication to financial stakeholders and staffing vendors
- Will serve as point of contact for Marketing Operations Finance team for weekly syncs and to confirm numbers ahead of IBM updates
- Supports data entry into Airtable, our budget management tool
- Develop process for data intake and real-time reporting based on accruals
- Forecasts trends based on staffing actualization
- Works with Leads confirm staffing budgets are accurate, in line with Production forecasts
- Other duties as needed
Qualifications:
- 7-10+ years of experience
- Extremely well versed in Excel and Numbers (formulas, pivot charts, and formatting). Experience with AirTable a bonus.
- You have solid knowledge of forecasting, segmenting, reporting actuals and reconciliation
- Have experience working with producers, creatives or for a creative agency or department
- Genuine enthusiasm for the organization of data and incredible attention to detail
- You’re energetic and feel comfortable working in a dynamic and fluid environment and can adapt to change
- You are a curious, innovative, flexible problem-solver. You are also fair, kind and respectful, collaborative, and a trusted confidant of confidential and sensitive information.
- You are willing to take risks, fail, and learn from mistakes.
- You are a clear communicator, critical thinker and comfortable speaking to financial trends at both high level and detail level
